Board Meeting Agendas and Board Meeting Dates
In-Person Board Meetings, Public Access and Comment Protocols, and Unedited Videos Available Post-Meeting
After a year of hosting virtual governance meetings, the Temecula Valley Unified School District Governing Board officially returned to in-person meetings in late March. During the pandemic, emergency processes were deployed to host virtual meetings while still ensuring the Board could conduct its necessary business with public access. The following information highlights the various opportunities to engage with our Board and district leaders and our continued efforts to maintain transparency.
The Board of Education generally meets the first and third Tuesday of the month at the District Conference Center, Rooms A, B, C, D. They meet in closed session from 4:00 p.m. - 5:30 p.m. in Rooms A, B, C. The public is invited to attend the Open Session - Recognitions portion of the meeting, which begins at 5:30 p.m., and the Open Session - Business Meeting, which begins at 6:00 p.m. Both Open Sessions are held in District Conference Center, Rooms A, B, C. The District Office Conference Center is located at 31350 Rancho Vista Road, Temecula, CA 92592.
Purpose of Board Meetings
Governing Board members come together one-to-two times monthly for regularly scheduled meetings to perform policy and fiscal oversight of the District’s operations. They also meet a few times a year in special meetings or workshops to receive more in-depth information from staff. All meetings are governed by the Brown Act and rules of parliamentary procedure. Both regulatory processes have precise rules regarding meetings to ensure that the Board is operating within their legal authority.
Board members have no individual authority. It is only when they come together as a five-member governing body to consider agenda items that they can take action. As such, the Board may not take action or discuss any item that does not appear on the posted agenda (Gov. Code Section 54954.2). This can be frustrating to members of the public who address the Board during public comments on non-agenda items. The Board cannot legally respond or discuss anything that isn’t on the posted agenda. They can, however, refer the speaker to a member of the staff to follow up with the individual for further information and assistance.
As TVUSD Governing Board meetings have returned to in-person, public comments intended to be shared must be read in person by the submitter. Comment cards must be completed before the start of the regular meeting and given to the Executive Assistant. For special board meetings, the Governing Board welcomes public comments and provides an opportunity for members of the public to directly address the Board concerning the items listed on the special meeting agenda (Government Code 54954.3). For regularly scheduled board meetings, the public has the opportunity to address the Board during the public comments section at the beginning of each regular meeting on non-agenda items. The public also has the opportunity to address items on the agenda during the time the item is presented.
In-Person Meeting Attendance
Members of the public are welcome to attend the meeting. However, meeting occupancy will be based on adherence to social-distancing protocols, and there will be an “overflow” space outside with speakers with audio access. Face coverings will be required for all attendees.
For non-meeting communication, members of the community may send emails to Board members individually or as a group. The Board President is the spokesperson for the Board, per Board Policy. While individual Board members may respond to inquiries noting they have been received, the Board President is the only member who will respond on behalf of the Board.
Board Meeting Access From Anywhere
If a member of the public cannot attend the in-person meeting, there are four options to review TVUSD Board meetings.
- Live-streaming - Beginning July 20, 2021, TVUSD Board meetings will be live-streamed via the District's Youtube Channel. Members of the public can watch the meetings live by visiting the Board Agenda website for the link. Please click HERE.
- Video - Any member of the public can watch the published videos via the District's Youtube Channel at their convenience. To sign up to receive Board agenda published alerts or the post-meeting video links, please click HERE. Video recordings are retained for three years in accordance with TVUSD’s records retention policy BP/AR 3580. The publication links can be located on the website click HERE.
- Audio - Any member of the public can request an audio recording of the complete meeting. This is considered a public record request, and a nominal fee to cover the cost of the physical audiotape is required. Audio recordings are retained for three years in accordance with TVUSD’s records retention policy BP/AR 3580.
- Minutes - The written Board meeting minutes serve as the official record of the meeting. They are typically adopted at the following Board meeting and available online in perpetuity.
Reasonable Accommodation for Individuals With A Disability
Within at least 72-hours notice, any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting Sue O'Connell at firstname.lastname@example.org or by calling (951) 506-7904.Regular Board Meeting
Tuesday, July 20, 2021
Link to the agendaLink to Youtube Live-stream Link 1 Closed Session 4:00 p.m.
Link to Youtube Live-stream Link 2 Open Session 6:00 p.m.Next Regular Board MeetingAugust 17, 2021 Board Meeting
Effective the September 3, 2019 Board meeting, our current online agenda system through California School Boards Association (CSBA), Agenda Online, has integrated into a current CSBA product called Gamut. All meeting agendas will now be accessible through this new platform.
To access the online agendas and minutes from March 5, 2019, and after, please click Gamut-Simbli.
To access the online agendas and minutes from April 15, 2008, to February 19, 2019, please click Previous Agenda Online.
Agendas prior to April 15, 2008, are located at the District Office [31350 Rancho Vista Road, Temecula, CA Building #11].
Agendas are typically posted the Friday prior to a Tuesday meeting. Once the board adopts the minutes they will be embedded within the agendas. If minutes have not yet been posted, only the agenda without the minutes will be accessible.
Any public records distributed to the Board of Trustees less than 72 hours in advance of the meeting and relating to an open session item are available for public inspection at 31350 Rancho Vista Road, Building #11 at the District Receptionist's desk, on the District's website at www.tvusd.us, or at the scheduled meeting.
December 17, 2019 - Communications Plan
March 17, 2020 - Consent Item N5 - Warrant List
April 21, 2020 - Consent Item N3 - Personnel Items Listing - April 21, 2020
September 1, 2020 - Unaudited Actuals Presentation
December 15, 2020 - Ist Interim Attachment
February 2, 2021 - Qualtrics Contract
June 15, 2021 - Local Control Accountability Plan (LCAP)
Students attending the meeting for your government class are expected to stay for one hour of the meeting. After approximately one hour, the Board President will announce that students may exit to the back of the room where an Administrator will stamp your form.
2021 Calendar Year Board Meeting Schedule
January 12, 2021 - Special Board Meeting - Workshop
January 19, 2021 - Regular Board Meeting
February 2, 2021 - Regular Board Meeting
February 9, 2021 - Special Board Meeting - Workshop
February 16, 2021 - Regular Board Meeting
March 2, 2021 - Regular Board Meeting
March 16, 2021 - Regular Board Meeting
April 6, 2021 - Special Board Meeting - Workshop
April 20, 2021 - Regular Board Meeting
May 4, 2021 - Regular Board Meeting
May 18, 2021 - Regular Board Meeting
June 15, 2021 - Regular Board Meeting
June 29, 2021 - Regular Board Meeting
July 20, 2021 - Regular Board Meeting
August 17, 2021 - Regular Board Meeting
September 14, 2021 - Regular Board Meeting
September 28, 2021 - Regular Board Meeting
October 5, 2021 - Regular Board Meeting
October 19, 2021 - Regular Board Meeting
November 9, 2021 - Regular Board Meeting
December 14, 2021 - Regular Board Meeting